Summary and Background:
Buckeye Hills Regional Council (BHRC) is a council of governments established in 1968 and serves the counties of Athens, Hocking, Meigs, Monroe, Morgan, Noble, Perry, and Washington in rural Appalachian Ohio. Buckeye Hills administers funding from multiple State and Federal sources in the areas of community and economic development, transportation planning, and aging services to address the needs of member communities.
Buckeye Hills Regional Council is a designated Ohio Regional Transportation Planning Organization (RTPO) for Southeast Ohio, in partnership with the Ohio Department of Transportation (ODOT). The RTPO seeks to allow local officials to have more input in transportation decisions within the region, especially because local participation is critical in making responsible transportation decisions with limited state and federal budgets. As the RTPO, it is the responsibility of Buckeye Hills to gather active transportation-related data using devices such as traffic counters for all modes of transportation, including but not limited to bicycles, pedestrians, and vehicles.
Project Description:
Buckeye Hills Regional Council is seeking proposals from suppliers of traffic counters. All products submitted for consideration must be capable of gathering all active transportation data points, including but not limited to bicycles, pedestrians, and vehicles. With new traffic counters on hand, it is the goal of BHRC to increase the data collection quality and capabilities of our RTPO.
RFP Due Date:
Buckeye Hills Regional Council has set a due date of 4:00 p.m. November 10, 2023 for this RFP. All submissions must be received by the due date to be considered.
Requirements to be Responsive to RFP:
The response to this Request for Proposals shall be prepared in accordance with the rules codified in 2 CFR 200 (Unified Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) and submitted with all relevant product information with pricing included. BHRC may solicit additional information at a later time.
Part 1 – Company and Response Information Summary
The respondent must provide information as follows:
- Company Name and Address in which to send contract/service agreement (if awarded)
- Company Description and Overview
- Website Address
- Name, Bio, Phone Number, Email Address of Key Representative(s) that will be responsible for communicating with Buckeye Hills staff
Part 2 – Product Information
Provide a description of traffic counter products. Traffic counters must be capable of collecting all active transportation data points, including but not limited to bicycle, pedestrian, and vehicle data. How are the data points delivered to BHRC?
Part 3 – References
Provide up to three (3) relevant customer testimonials and reviews of your products.
Part 4 – Cost
BHRC anticipates entering into an agreement for traffic counter products with the successful respondent. All products and any subscription services submitted through this RFP must include pricing information.
Timeline and Deliverables:
Interested respondents should respond by email to Melissa Zoller, Planning Director, at mzoller@buckeyehills.org. The subject line should read ‘BHRC RTPO Active Transportation Traffic Counters RFP’.
RFP Issued: October 23, 20023
Questions Concerning the RFP Due to Melissa Zoller: November 6, 2023
Proposals Due: 4:00 p.m. November 17, 2023
Notification of Award: December 5, 2023
Responses received after the time and date specified are not eligible for consideration. Failure to provide this information may result in rejection of the response. BHRC reserves the right to reject any response not prepared and submitted according to the provisions herein outlined and may reject any or all responses.
IMPORTANT NOTE: The respondent is cautioned against last-minute attempts to meet the due date & time. BHRC will not be responsible for network outages and other related internet malfunctions on the part of the respondent in submitting their proposal.
Evaluation and Selection:
All qualified responses submitted in accordance with the terms of the RFP will be evaluated to determine the most responsive entity. A uniform selection process will be used to evaluate all proposals.
Staff from BHRC will review and evaluate all responses received in response to this Request for Proposals. Proposals will be grouped per expertise area, evaluated, and ranked based on the selection criteria outlined below. After the conclusion of the evaluation process, the firms, groups, or persons will be ranked in priority order, with the highest-ranking firm, group, or person being selected to negotiate a contract and scope of services with BHRC. If a contract satisfactory to both parties cannot be negotiated, BHRC will then enter negotiations with the next highest-ranked firm, group, or person, and so on, until an agreement is reached.
In the event BHRC elects to negotiate a contract with a selected firm, group, or person, BHRC reserves the right to negotiate such terms and conditions of the contract, including, but not limited to, scope, role, price, and staffing which may be in the best interests of BHRC.
Proposal evaluation will be based upon the following criteria:
- Quality of traffic counter products
- Scope of traffic counter subscription services
- Demonstrated experience from the perspective of references